Executive Assistant

Experience : 1-2 years

Full Time | Kochi

Description

If you are a self-starter who can seamlessly move from one task to another, then you should be at Dazeworks. We believe that behind every successful CxO is a resourceful, efficient and focused individual who bring about order to their lives. In other words – a great Executive Assistant! The ideal candidate will have to provide administrative support in a manner, consistent with the operating practices of our business and in doing so provide support to the organisation.

What you'll do

  • Secretarial support for the CEO and COO.
  • Making decisions and assigning work to other staff members in the absence of CEO/COO and deputizing for him.
  • Undertake general word processing and excel work to ensure perfect documentation.
  • Prepare PowerPoint and other forms of presentations for internal and external stakeholders.
  • Handling communications on behalf of the CEO/COO including daily maintenance of digital diary, arranging/accepting meetings and telephone calls.
  • Records meeting minutes as required; i.e. fortnightly marketing minutes, monthly management minutes, executive minutes.
  • Study issues raised by HR team and escalate if it needs the attention of C-level.
  • Manage aspects of team meetings including venue setup, diary notices and documentation.
  • Coordinate with marketing team on updating and printing marketing collateral.
  • Mail merges and scanning of documents as required.
  • Organize and coordinate corporate travel and accommodation arrangements.
  • Answer routine questions and obtain and furnish information to stakeholders.
  • Keep track of expenses and maintain transparent record for each travel itinerary, events etc.
  • Maintain confidentially in communications which are necessary and appropriate for the discharge of role and responsibilities
  • Screening telephone calls, and handling requests, and enquiries, when appropriate.
  • Composing correspondence and managing databases.
  • Liaising with suppliers, clients, and other staff to carry out smooth functioning of company operations.
  • Negotiating with vendors, maintaining and examining leased equipment, purchasing supplies.
  • Maintaining and devising office systems, including filing, data management etc.

Who you are

  • Excellent communication skills.
  • Excellent interpersonal and customer service skills.
  • Must be tactful in dealing with people.
  • Possess discretion and good judgment and should be an adaptable and versatile individual.
  • Organizational skills or management ability.
  • Initiative and ability to operate independently.
  • Internet and PC proficiency with advanced MS Word, Excel and PowerPoint skills.
  • Effectively communicate requests and instructions to individuals and groups.
  • Commitment to, and enthusiasm for client service and delivery
  • Possess flexibility and adaptability to manage changing work requirements and varying volumes of work.
  • Ability to work cooperatively and effectively within the team and the organization.
  • Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work.
  • Possess a personal presentation that reflects a professional image and the values of the organisation

Experience:

  • 1 to 2 years proven administrative assistant experience.
  • Experience with diary and travel management.
  • Experience with conference calling facilities.

Have any questions?