If you are a self-starter who can seamlessly move from one task to another, then you should be at Dazeworks. We believe that behind every successful CxO is a resourceful, efficient and focused individual who bring about order to their lives. In other words – a great Executive Assistant! The ideal candidate will have to provide administrative support in a manner, consistent with the operating practices of our business and in doing so provide support to the organisation.
What you'll do
Secretarial support for the CEO and COO.
Making decisions and assigning work to other staff members in the absence of CEO/COO and deputizing for him.
Undertake general word processing and excel work to ensure perfect documentation.
Prepare PowerPoint and other forms of presentations for internal and external stakeholders.
Handling communications on behalf of the CEO/COO including daily maintenance of digital diary, arranging/accepting meetings and telephone calls.
Records meeting minutes as required; i.e. fortnightly marketing minutes, monthly management minutes, executive minutes.
Study issues raised by HR team and escalate if it needs the attention of C-level.
Manage aspects of team meetings including venue setup, diary notices and documentation.
Coordinate with marketing team on updating and printing marketing collateral.
Mail merges and scanning of documents as required.
Organize and coordinate corporate travel and accommodation arrangements.
Answer routine questions and obtain and furnish information to stakeholders.
Keep track of expenses and maintain transparent record for each travel itinerary, events etc.
Maintain confidentially in communications which are necessary and appropriate for the discharge of role and responsibilities
Screening telephone calls, and handling requests, and enquiries, when appropriate.
Composing correspondence and managing databases.
Liaising with suppliers, clients, and other staff to carry out smooth functioning of company operations.
Negotiating with vendors, maintaining and examining leased equipment, purchasing supplies.
Maintaining and devising office systems, including filing, data management etc.
Who you are
Excellent communication skills.
Excellent interpersonal and customer service skills.
Must be tactful in dealing with people.
Possess discretion and good judgment and should be an adaptable and versatile individual.
Organizational skills or management ability.
Initiative and ability to operate independently.
Internet and PC proficiency with advanced MS Word, Excel and PowerPoint skills.
Effectively communicate requests and instructions to individuals and groups.
Commitment to, and enthusiasm for client service and delivery
Possess flexibility and adaptability to manage changing work requirements and varying volumes of work.
Ability to work cooperatively and effectively within the team and the organization.
Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work.
Possess a personal presentation that reflects a professional image and the values of the organisation
1 to 2 years proven administrative assistant experience.